Gfms Key Systems Manual Review

Periodically check iFobs for damage or wear.

Security Asset Managers (SAMs) or electronic fobs attached to individual keys or rings. These fobs contain unique IDs read by the cabinet slots.

The GFMS architecture comprises the following key systems:

The Global Facilities Management System is not just one piece of hardware or software, but rather the entire integrated solution of Key Systems, Inc. products working together. It is a "whole of install" concept, where the central GFMS software serves as the command center, and the electronic hardware assets (key cabinets, lockers, etc.) function as its remote, controlled endpoints.

Modern facilities rely on existing IT infrastructures. The GFMS software now has the capability for Active Directory integration. This allows administrators to control access to the GFMS application with Active Directory and manage the individuals allowed to view the system. This streamlines user management by syncing with your organization's existing IT structure. gfms key systems manual

Defining permissions (e.g., General User, Supervisor, Administrator).

The cabinet door unlocks automatically. Inside, the specific position holding the requested key flashes a bright LED indicator, and the locking mechanism releases. The user pulls the key free and closes the cabinet door. Returning a Key

GFMS software typically interfaces with electronic key cabinets (such as SAM cabinets). These units feature:

: Keys and assets are tracked using Smart Plugs or Tamper-Proof Key Rings® , which assign a unique identity to every item in the cabinet. Periodically check iFobs for damage or wear

Facilities often cut unofficial "convenience keys" to avoid walking to the key room. These ghost keys are never logged in the manual. They are lost, floating in desks, and represent a massive security hole. The manual must explicitly forbid unauthorized duplication.

Verify that Wiegand or OSDP wiring to the internal controller board is secure. Check reader power supply. Aged or exhausted sealed lead-acid battery.

For deeper integration, KSI offers the GFMSIntegrator and a fully-featured API. These tools allow facility management systems and other third-party applications to directly share real-time event and alarm data with the GFMS. For example, a failed access attempt on a SAM could trigger an alarm through a connected building management system. Certification with partners like AMAG Technology ensures seamless two-way data sharing with their security management platforms.

Insert the SmartKey fob into an initialization position (or enter the fob's ID number manually). The GFMS architecture comprises the following key systems:

The Complete Guide to GFMS Key Systems: Operation, Administration, and Best Practices

Use clear, searchable names (e.g., "F-150 Truck #204" or "Server Room Server Rack B").

Reboot the cabinet controller using the internal hardware power switch.